Project Manager

October 11, 2019

We’re on the lookout for an innately curious mind to join the team here. This position is for a Project Manager—to help us manage and guide our integrated creative and digital work throughout the Agency. We’re looking for someone with at least three years of experience managing and executing integrated marketing communications projects for an Agency. In-house experience is fine with us, too. You just need to be comfortable supporting several large Clients, managing workflows and timelines, prioritizing workloads, adjusting the process as needed and being a general ambassador for the Agency’s marketing capabilities. You know, no big deal.

Think you’re up for the challenge? Then check out the responsibilities and skills below, and if you still feel that you can help us get to the next level, send us your details and an email address as needed.

Responsibilities:

  • Monitor project agency hours, outside resource and vendor costs against approved budget and reconcile final costs with VP of Production
  • Create accurate project schedules, with team allocations that align with project budget
  • Work with all department leads to develop schedules for integrated projects that sync or overlap accordingly
  • Track/monitor job progress, including milestones to ensure deadlines are met
  • Work with all project managers and digital/creative department heads to balance workloads of cross-functional team based on team member bandwidth, capability and client project priorities
  • Monitor utilization rates of creative and digital staff with collective project managers to optimize productivity and efficiency of resources.
  • Identify and clearly communicate project resource risks to digital/creative department heads in a timely manner
  • Assist digital/creative department heads with outside resource management, including providing needed graphic standards, creative briefs and project requirements
  • Manage expectations collaboratively with digital, creative, media, account services and production departments
  • Proactively anticipate and resolve project roadblocks or delays to move projects forward
  • Monitor scope as outlined; flag scope creep and incremental requests to account services and production. Assist Production in gathering incremental estimate hours as appropriate.
  • Review projects for accuracy and alignment with project objectives
  • Ensure work meets client’s objectives
  • Monitor client close lists and coordinate the timely release of media assets to the Media Traffic Manager
  • Release assets to production vendors and clients
  • Onboard new staff on agency process, server organization and Workamajig project management tool
  • Ensure process is strictly followed
  • Estimates and incremental estimates are approved prior to work commencing
  • Workamajig project tools (conversations, deliverables) are utilized for routing and change management with appropriate team members for efficient workflow within skillsets
  • Attend kickoff, internal reviews and client status meetings as necessary to ensure the Workamajig project management tool is updated with staff assignments, project status, schedule updates and time entry
  • Specifications/templates/requirements are obtained as needed
  • Creative assets are saved and organized according to established agency best practices on server
  • Creative assets are not released to media publishers, vendors or clients without proper licensing

Knowledge and Skill Requirements:

  • Minimum three years of Agency or in-house Agency experience
  • BA in design, marketing, communications, management or related field
  • Working knowledge of project management tools (Workamajig a plus)
  • Software: MS Word, Excel and Outlook; Adobe Acrobat
  • Enthusiasm and passion for creative projects
  • Soft skills such as problem solving, negotiating, teamwork and collaboration
  • Knowledge of timelines and resources necessary for creative projects that include: Print and banner ads, landing pages, emails, enewsletters, websites, collateral, video, radio and trade show
  • Excellent verbal, written and listening skills
  • Effective management of multiple, concurrent projects against aggressive timelines without compromising accuracy or quality
  • Great interpersonal skills and a do-whatever-it-takes attitude
  • Positive attitude and general spirit of teamwork
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